Our services
Everything your board needs. Nothing it doesn't.
Jens.AI provides five core service areas — each designed for the specific compliance and operational realities of Ontario self-managed condo corporations.
Accounting & Financial Management
Clear, accurate financials are the foundation of a well-run corporation. We bring structure and clarity to your books — every month.
Important note
We prepare, organize, and advise on your financials. Your board approves all expenditures and maintains signing authority on all accounts.
What's included
- Monthly financial statements (income, expense, balance sheet)
- Annual budget preparation and tracking
- Accounts payable coordination and review
- Reserve fund analysis and adequacy assessment
- 30-year reserve fund projection modeling
- Variance analysis and board reporting
- Year-end financial package preparation
- Audit-ready file organization
AGM Facilitation
Annual general meetings are a legal requirement — and when done right, a genuine opportunity to build trust with your owners.
Important note
AGM facilitation includes all documentation preparation. A board member chairs the meeting — we give them everything they need to do it well.
What's included
- Notice of meeting drafting (CAO-compliant)
- Proxy form preparation and management
- Meeting agenda and chair script
- Auditor/accountant coordination
- Owner question response preparation
- Quorum tracking and attendance sheets
- Draft minutes prepared post-meeting
- Post-AGM action item follow-up
Regulatory Compliance
Ontario's Condominium Act has hundreds of requirements. We track them so your board doesn't have to.
Important note
Our compliance guidance is educational and advisory. For legal interpretations, we work alongside your corporation's solicitor.
What's included
- CAO filing calendar and reminder system
- Status certificate preparation support
- By-law review and gap analysis
- Condominium Act obligation mapping
- Board training and governance education
- Owner disclosure requirement guidance
- Rule and declaration interpretation
- Compliance audit and remediation plan
Vendor Management
Getting the right contractors at the right price requires process. We build that process for your corporation.
Important note
All vendor contracts are reviewed and executed by your board. We prepare everything, you sign what you approve.
What's included
- RFP (Request for Proposal) preparation
- Contractor vetting guidance and checklist
- Bid comparison and analysis
- Contract review support (non-legal)
- Maintenance schedule planning
- Deficiency tracking and follow-up
- Insurance certificate verification
- Ongoing vendor performance documentation
Document Management
A well-organized corporation has its records ready when they're needed — not buried in someone's email inbox.
Important note
Document management is included in all plans. Owner portal access will be available as a feature upgrade.
What's included
- Digital document repository setup
- Records management policy creation
- Historical document organization and archiving
- Board resolution and minutes registry
- Owner communication log
- Insurance document management
- Contractor and warranty file management
- Secure owner portal (coming soon)
Get started
See which services your corporation needs most.
Every corporation is different. Book a free consultation and we'll identify the highest-impact areas for yours.